MB6-885 Microsoft Dynamics AX 2012 Public Sector

Published: 10 March 2012
Languages: English
Audiences: IT professionals
Technology: Microsoft Dynamics AX 2012
Credit towards certification: MCP, Microsoft Dynamics Certified Technology Specialist

Skills measured
This exam measures your ability to accomplish the technical tasks listed below. The percentages indicate the relative weight of each major topic area in the exam. The higher the percentage, the more questions you are likely to see on that content area in the exam.

Please note that the questions may test on, but will not be limited to, the topics described in the bulleted text.

Perform basic Microsoft Dynamics AX 2012 Public Sector tasks (15%)

Describe Microsoft Dynamics AX 2012 Public Sector concepts

Describe requirements of the public sector industry, including dimensions, budgeting, encumbrance and procurement; describe features of the Microsoft Dynamics AX 2012 Public Sector module; verify the Microsoft Dynamics AX 2012 Public Sector licence

Set up accounts

Describe General Ledger setup concepts, set up fiscal calendars and a fiscal year, set up posting definitions, configure account structures

Create financial dimensions

Describe financial dimensions, create a financial dimension and a fund entity

Set up a Chart of Accounts

Plan a Chart of Accounts, set up accounts in the Chart of Accounts, create bank accounts, assign a fund entity to an account

Perform budgeting tasks (14%)

Describe and configure budget control

Explain, activate and perform budget control; set up and configure budget control parameters; set up over-budget permissions; define the budget funds available calculation; select source documents, journals and main accounts for budget control; assign budget models; define budget control rules; define budget groups and message levels; enable budget appropriations; describe the execution of budget reservations

Create an original budget

Create budget register entries, allocate budget amounts across dimension values and periods

Manage budgets

Describe budgeting terms and basics, revise a budget, transfer a budget, view the status and history of budget register entries

Process budgets

Post, reverse and perform budget control on a provisional budget; define an apportionment budget code; create and perform budget control on an apportionment budget

Create budget reports

Describe the Actual versus budget report, Budget funds available report, Budget details report, Budget control account detail history report and Budget control activity by project report

Use general ledgers (16%)

Create advanced ledger entries

Distribute line amounts across ledger accounts; describe the setup of advanced ledger entries; create, preview and post advanced ledger entries

Perform commitment accounting

Describe commitment accounting, record general ledger pre-encumbrances for a purchase requisition, record general ledger encumbrances for a purchase order

Perform year-end encumbrance processes

Set up encumbrance year-end processing options, define close and open transaction posting definitions for encumbrance year-end processing, define a default encumbrance year-end process for a specific fund

Perform year-end general ledger processes

Describe general ledger year-end processes, set a closing type on accounts, define close and open transaction posting definitions for general ledger year-end processing, process nominal accounts and ending balances of real accounts

Manage procurement and accounts payable (14%)

Manage purchase agreements

Enable new information on purchase agreements by classification, invoice a purchase agreement without a release order

Manage unplanned purchases

Set up confirming purchase order codes and message text, flag a purchase order as confirming, print a purchase order with a special message

Perform year-end purchase order processing

Run the year-end purchase order process

Manage vendor information

Set up 1099 information for a vendor, pay an invoice with 1099 information, process a 1099 tax statement, assign a new DUNS+4 number, disburse invoice payments to multiple vendor bank accounts

Manage accounts receivable (15%)

Set up billing codes and classifications

Describe the features of billing codes, create a billing code, create a free text invoice using a billing code, create a billing classification, associate a billing code with a billing classification, set a classification settlement order

Process invoice, payment and collection documents by billing classification

Post and print a free-text or recurring invoice by billing classification; enter a customer payment by selecting a billing classification; create a payment proposal based on a selected billing classification; generate reimbursement transactions, interest notes and collections letters by billing classification; assign a collection letter policy to a billing classification

Process settlements in a pooled cash setup

Set up posting definitions for invoice settlements, settle a free text invoice against a payment, settle a transaction write-off for a customer

Add customer attributes

Assign a trading partner code, assign an agency location code (ALC), assign a 1099-C indicator, prevent customer duplication by using a Government Identification Number (GIN)

Perform project accounting tasks (14%)

Perform project budget control

Create a project budget, allocate a project budget across periods, create a project budget revision

Manage grants

Create a grant, track the status of a grant

Manage multiple funding sources

Add multiple funding sources to a project, assign a grant to a funding source, allocate expenses to a funding source, set up funding source percentage and priority, invoice costs against funding sources

Use Role Centres and reports (12%)

Describe Role Centres

Describe the Accountant, Accounting Manager, Controller Role, Accounts Receivable Administrator and Finance Director Role Centres

Generate reports

Generate accounts receivable reports, generate customer reports, generate and set up a cover page for a payment approval report, generate budget control reports

Perform financial analysis with derived financial hierarchies

Create a category hierarchy, associate a derived financial hierarchy, slice by using the derived financial hierarchy dimension

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QUESTION 1
You are employed as an administrator at ABC.com. ABC.com makes use of Microsoft Dynamics
AX 2012 in their production environment.
You are in the process of configuring budget control for apportionments in Public sector AX 2012.
You have previously specified budget codes for the apportionment budget type.
You then selected the Use only apportioned amount check box.
Which of the following is TRUE with regards to this setting? (Choose all that apply.)

A. It enables the other check boxes under Amounts to sum.
B. It disables the other check boxes under Amounts to sum.
C. It causes the budget funds available calculation to only include apportioned amounts in the
amounts to sum.
D. It prevents the budget funds available calculation from including only apportioned amounts in
the amounts to sum.

Answer: A,C

Explanation:

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QUESTION 2
You are employed as an administrator at ABC.com. ABC.com makes use of Microsoft Dynamics
AX 2012 in their production environment.
You have been instructed to examine a budget for ABC.com. You are planning to use the Budget
control account detail history report.
What best describes the reason for using this report?

A. It allows you to view budget account entries for the selected financial dimension.
B. It allows you to view budget account entries for one or more projects from the Project
management and accounting module.
C. It allows you to identify purchase agreements that have vendors and subcontractors who have
not submitted necessary certification information or whose certification is nearing its expiration
date.
D. It allows you to budget balances for the original budget, revised budget, actual expenditures,
and variances.

Answer: A

Explanation:

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QUESTION 3
You are employed as an administrator at ABC.com. ABC.com makes use of Microsoft Dynamics
AX 2012 in their production environment.
You are in the process define over-budget permissions for user groups.
What is a TRUE statement regarding this process? (Choose all that apply.)

A. The Prevent processing at over budget threshold setting is applied to all users who are not in a
user group.
B. The Prevent processing at over budget threshold setting is applied to all users who are in a
user group.
C. The settings in the Over budget permissions form can be overridden by a budget control rule or
budget group.
D. The settings in the Over budget permissions form cannot be overridden by a budget control rule
or budget group.

Answer: A,C

Explanation: